The Human Resources Assistant will assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: HRIS, Record Management, employee relations, benefits administration, and recruitment support.

1. Talent Acquisition & Recruitment

• Sourcing: Draft and publish engaging job advertisements across various platforms.
• Candidate Management: Screen resumes, shortlist qualified talent, and manage candidate communications to ensure a positive employer brand experience.
• Logistics: Coordinate and schedule interviews, ensuring all stakeholders are well-briefed.
• Assessment: Administer and score aptitude tests for graduate trainees, interns, and entry-level roles.
• Evaluation: Participate as a panellist in interviews for various operational roles.
• Compliance: Facilitate comprehensive background checks and reference verifications for all successful candidates.

2. Onboarding & Employee Integration

• Induction: Coordinate and facilitate structured orientation sessions for new hires.
• Resource Readiness: Liaise with IT to ensure "Day 1" readiness (laptops, access cards, workstations).
• Digital Integration: Ensure that all new hires are onboarded into the HRMIS and they fill all the onboarding forms
• Benefits Enrolment: Ensure timely registration of staff for medical schemes, Group Life Assurance (GLA), and payroll systems.

3. HRIS & Data Management

• System Integrity: Act as the primary custodian of the HR Information System (HRIS), ensuring 100% accuracy in data entry and updates.
• Cross-System Sync: Maintain up-to-date employee records across secondary platforms, including meal systems, Navision (Payroll), and Performance Management modules.

4. Reporting & Analytics

• Status Reports: Prepare monthly report on recruitment metrics, new joiners, and exits.
• Performance Tracking: Maintain the performance management tracker to ensure appraisal cycles are met.
• Compliance Tracking: Monitor leave balances and track probation periods, proactively following up with line managers for timely reviews.

5. Records Management & Documentation

• File Custodianship: Organize and maintain physical and digital personnel files, ensuring compliance with data protection policies.
• Audit Readiness: Ensure all mandatory documents (contracts, IDs, certifications) are present and correctly filed.

6. Administrative & Legal Support

• Letters and correspondence: Prepare formal HR correspondence, including offer letters, probation confirmations, bank/visa letters, and disciplinary notices.
• Financial Liaison: Process pre-employment medical invoices and coordinate with the Finance department for prompt payment.
• General Admin: Handle day-to-day HR inquiries and ensure all filing is completed with high attention to detail.
   

• Bachelor’s degree in Human Resources, Social Sciences, Business Management or related discipline from a reputable university.
• Professional certifications (CHRP, CIPD, SHRM) are a requirement.
• At least one year experience with strong human resources credentials.

If you meet the requirements for this position, click the APPLY NOW button below to submit your application and resume by, 27th April 2026.

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